How to Apostille a Birth Certificate from the United States

February 14, 2023 by Leave a Comment

How to Apostille a Birth Certificate from the United States

An apostille is a certificate issued by the Secretary of State for a legal document, such as a birth certificate, that allows it to be recognized in another country who is a member of the Hague Apostille Convention. To obtain an apostille for your birth certificate, you need to follow these steps:

  1. Obtain a certified copy of your birth certificate from the issuing authority, such as the vital records office in the state or country where you were born.  In the United States, we recommend that you contact the County Clerk’s office or State Registrar.  If your birth certificate is from the District of Columbia, contact District of Columbia Department Health, Vital Records.
  2. Check the requirements of the country where the birth certificate will be used to make sure it meets their criteria for an apostille.  Depending on your situation, they may also ask you to apostille other documents (Example: marriage, FBI background check, etc…).  It’s important to know of all the documents being requested from you to avoid any delays or additional cost.
  3. Mail in your birth certificate with our order forms for processing.   In the United States, an apostille is issued by the Secretary of State in the state where the birth certificate was issued.  For example, if the birth certificate originates from Florida, you will need a Florida apostille.
  4. Wait for the apostille to be processed, which can take several days or weeks depending on the authority.  The estimated processing time can be found here: Apostille Processing Time
  5. Once the apostille is processed, the state will attach it to your birth certificate, certifying that the document is authentic and can be recognized in the country where it will be used.

Obtaining an apostille on a birth certificate can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

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Certificate of No Impediment for Marriage

January 29, 2023 by Leave a Comment

Do you need to apostille your Certificate of No Impediment for Marriage?

A Certificate of No Impediment for Marriage is a document issued by a government authority that states that there are no legal obstacles to a person getting married in a foreign country (Example: Mexico) . It is typically required for couples who plan to get married in a foreign country. The certificate is often required by the foreign country’s embassy or consulate as proof that the person is legally able to get married. It is also known as “Certificate of Freedom to Marry” or “Certificate of Legal Capacity to Contract Marriage” or “Single Status”. The document is usually issued by a local County Clerk’s office, such as a city hall or town hall, and will need to be authenticated (apostille) or legalized before it can be used in a foreign country.

We can apostille documents issued from all 50 U.S. states, the District of Columbia, and the U.S. Federal Government (USA Embassy Single Status). For countries who are non-members of the Hague Apostille Convention, we can also process your documents through the U.S. Department of State and the Embassy or Consulate office (Legalization Process).

If you are planning to get married in another country who is a member of the Hague Apostille Convention, you will be asked to apostille a documents.

Note: This document may also be referred to as:

  • No Record of Marriage Apostille
  • Certificate of Freedom to Marry Apostille
  • Single Status Apostille
  • Certificate of No Record – Marriage
  • Affidavit of Single Status
  • Affidavit of Marriageability
  • Certificate of No Public Record
  • Eligibility to Marry
  • Affidavit of Civil Status

The first step is to contact the local County Clerk’s office to request a document that states you are currently not married   Most all County Clerk offices can provide you this document so please be sure to speak to a supervisor if you are told otherwise.  A document issued from the County Clerk’s office does NOT require notarization.  If the local County Clerk’s office is unable to assist, contact the next closest County Clerk office.

If you are outside of the United States, the local US Embassy or US Consulate office should be able to assist you in completing a single status and also having it signed and notarized.  Because you will be visiting a U.S. Federal Government office and having your document signed and notarized by a US Federal notary public, this document can then only be apostilled through our Washington DC apostille office.

Obtaining an apostille on a Certificate of No Impediment for Marriage decree can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

 

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IRS Form 6166 Apostille for Czech Republic

December 21, 2022 by Leave a Comment

Do you need to apostille your IRS Form 6166 for the Czech Republic?

Are you planning to work in the Czech Republic and want to minimize or avoid double taxation?

At USA Apostille, Inc., we take the guesswork out of obtaining an apostille on your IRS documents for the Czech Republic.

Our trained and knowledgeable staff are available Monday-Saturday from 9am to 6pm to answer your questions and provide you easy to follow step-by-step instructions.

U.S. treaty partners require the IRS to certify that the company or person claiming treaty benefits is a resident of the United States for the federal tax purposes. The IRS provides this residency certification on Form 6166.  This letter is typically referred to U.S. Residency Certification.

Form 6166 is a letter printed on U.S. Department of Treasury stationary certifying that the company or person is a resident of the United States for purposes of income tax laws of the United States. You may use this form to claim income tax treaty benefits and certain other tax benefits in foreign countries.

Here is an example of IRS Form 6166:

 

Document issued from the U.S. Federal Government (Example: FBI background check apostille, Social Security (SSA), Certificate of Naturalization, Veterans Affairs, IRS, FDA, USDA, USPTO, etc…) are processed directly from the U.S. Department of State in Washington, D.C. – Office of Authentications.  Our office in Washington DC can apostille this document saving you time and money.

Our fees are as low as $75 and we also provide FedEx return shipping at no additional cost!  Choose from one of our plans (Basic, Plus, or Premier) below and click the ‘Download‘ button below to get started.

Cost: As low as $75 for each apostille.
Office Hours: Monday – Saturday 9am – 6pm
Customer Support: 1-800-850-3441
Email: SUPPORT@WASHINGTONDCAPOSTILLE.COM
Download Forms: Washington DC Apostille Order Forms

Obtaining an apostille on a IRS form 6166 can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

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FBI Apostille for Portugal

November 23, 2021 by Leave a Comment

Do you need to apostille your FBI background check for Portugal?

Have you received your FBI background check and need to have it authenticated with an apostille?  Are you planning to obtain dual citizenship or work in a foreign country?

At USA Apostille, Inc., we take the guesswork out of getting an apostille on your documents for Portugal.  Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step-by-step instructions.

Below are the most common reasons why another country would request for you to obtain an apostille on your FBI criminal background check:

  • Traveling / VISA
  • Retiring in Foreign Country
  • Dual Citizenship
  • Marriage/ Wedding
  • Teaching
  • Adoption
  • Studying Abroad
  • Inheritance
  • Purchasing Property
  • and more!

An FBI background check must be issued within the past 90 days and it also must receive an apostille through the US Department of State in Washington, D.C.  Some countries may request for your FBI background check to be issued within the past 30 days.   An FBI background check can only be processed through the U.S. Department of State in Washington, D.C.  Because this document is a U.S. Federal document, it cannot be processed through any Secretary of State office nor can it be notarized by a state notary.  Our office in Washington DC can apostille this document quickly saving you time and money.

The first step is to contact an approved FBI Channeler to assist you in obtaining your FBI background check.  We can provide you a recommend list of FBI channelers when you contact our office and speak to one of our agents. You can also utilize the live chat feature during regular business hours.

If the FBI Channeler is unable to help, please contact the FBI directly. Please contact us so we can email you the instructions, cost, and order forms.  We will also include a recommended FBI channeler.

If you receive your FBI background check in a digital format (PDF copy), go ahead and e-mail it to us with the completed order form and payment.  If you receive your FBI background by regular mail (Hard copy), go ahead and mail it to our Washington DC office with our order forms (see below).  We can process a digital PDF copy or a hard copy.  It’s your choice.

Our order forms are currently being updated. Please email or call us for the most up to date information.

Download our order forms:
Washington, D.C. Apostille Order Form  (PDF File)
Washington, D.C. Apostille Credit Card Authorization Form  (PDF File)

We also recommend that you download the following forms:
Schedule of State and US Federal Government Fees  (PDF File)
Schedule of Embassy and Consulate Fees  (PDF File)
State Jurisdictions Forms  (PDF File)
Translation Request Form  (PDF File)

Below is an example of an FBI Background Check in a digital format (PDF Copy):

Below is an example of an FBI Background Check printed on tamper resistant paper.  If you try to make a copy of this document, it will read VOID or COPY.  Please be sure to mail in this document with our order forms to our Washington DC office.

Obtaining an apostille can be complicated and time-consuming. Don’t leave this process to untrained employees or non-professionals who do not fully understand the apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Office Hours: 8am – 7pm Monday – Saturday
Customer Support: 1-888-810-4054
Email: Support@WashingtonDCApostille.com

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Apostille a Divorce Decree

September 6, 2021 by Leave a Comment

Do you need to apostille a Divorce Decree?

Are you planning to get married in a foreign country?  Were you recently divorced and need to file your paperwork in a foreign country?

In order to apostille your divorce decree, you must mail in the original or a certified copy issued by the Court.  In some States, this Court can also be called the Family Court, Superior Court, County Court, and Circuit Court.

Divorce decrees can only be authenticated from the State of issue.  The Secretary of State does not have the authority to authenticate documents issued from another State. For example, if your divorce decree is from the State of California, the State of California is the only State that can issue the California apostille.  Another example is if your marriage certificate is from Florida, only the State of Florida can issue the Florida apostille.

If you had hired an attorney to help you with your divorce, your attorney should have supplied you with a certified copy of your divorce decree.  If not, your attorney can obtain one from the court and overnight it to your location or recommend a service who can obtain a certified copy from the court directly.

Not every divorce decree can qualify for an apostille.  Some States have set time limits on how old a certificate can be.  For example, divorce decrees issued from the State of Virginia can not be older than 12 months. We recommend that you mail in the documents you currently have for review.  If the State rejects your document, we will contact you with instructions.

Please be sure your certified divorce decree is signed and stamped by the Clerk of the Court.  The certified copy should also have an embossment (raised seal) or a Court stamped color seal.

Note: Some states may allow you to obtain a digital certified copy.

Office Hours: 8am – 7pm Monday – Saturday
Customer Support: 1-888-810-4054
Email: Support@WashingtonDCApostille.com

Obtaining an apostille on a certified divorce decree can be complicated. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Filed Under: Apostille Tagged With: ,
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