Apostille Services Near Me

May 10, 2020 by Leave a Comment

Are you searching for Apostille Services Near Me?

An apostille is issued by the Secretary of State’s office and not provided locally.  In order to apostille your document, you will need to mail in the original to our office for processing.

While most apostille service companies have one location, we have eight strategically located apostille offices in major metropolitan cities and in close proximity to the Secretary of State, US Federal Government, and Consulate and Embassy offices.

Many of our clients have more than one document.  For example, if you were born in Illinois and married in Florida, you will need to obtain a Illinois apostille and a Florida apostille.  Our offices in Chicago, Illinois and Miami, Florida can process your documents quickly saving you the time and money of dealing with the requirements of two state offices.

An apostille is a certificate issued by the State which authenticates the official who has signed your document.  An apostille does not authenticate the content of your documents.

Remember, if your documents originate from Florida, they can only receive an apostille in Florida.  For example, if you have a birth certificate from Florida, it can only receive a Florida apostille.  Florida apostille example

If your documents originate from the District of Columbia, then only the Secretary of DC can apostille your document.  Our office in Washington DC can apostille your Secretary of DC documents in 1-2 business days.

Beware of web-sites that ask you to upload your documents! Only original documents can receive an apostille from the Secretary of State.

Our offices are located in the following areas:

  • San Francisco, California
  • Los Angeles, California
  • Dallas, Texas
  • Miami, Florida
  • Washington, D.C.
  • New York, New York
  • Chicago, Illinois
  • Denver, Colorado

Obtaining an apostille can be complicated and time-consuming. Don’t leave this process to untrained employees or non-professionals who do not fully understand the apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

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New York Apostille

April 24, 2020 by Leave a Comment

Do you need New York Apostille Services? 

Our apostille office in New York City can process your documents in as little as 1-2 business days plus FedEx overnight return shipping.

The most common documents we can apostille from our NYC apostille office are: Birth certificates, marriage certificates, divorce decrees, death certificates, notarized documents, national archives records, diploma and transcripts, background checks, and more!

New York is the only state that requires County Clerk issued documents to also be certified by the County Clerk (Exemplification) before the NY Department of State will attach the apostille.  95% of all documents received at our NYC office will require these two steps.

There are 62 Counties in NYC.  Most of the documents received at our NYC apostille office originate from the following Counties: Kings County, Queens County, New York County, Suffolk County, Bronx County, Nassau Country, and Westchester County.

A County Clerk exemplification is attached to the original document certifying the official who has signed the document.  Here is an example of a New York County Clerk Exemplification.

Below is an example of a New York Department of State apostille authenticating the official who has signed the County Clerk exemplification.

New York City Boroughs: Manhattan Apostille – Brooklyn Apostille – Queens Apostille – Bronx Apostille – Staten Island Apostille

New York City Counties: New York County Apostille – Kings County Apostille – Queens County Apostille – Bronx County Apostille – Richmond County Apostille

Other popular areas: Long Island Apostille – Suffolk County Apostille – Nassau County Apostille – Westchester County Apostille – Albany New York Apostille – State of New York Apostille – New York Secretary of State Apostille

Obtaining an apostille can be complicated and time-consuming. Don’t leave this process to untrained employees or non-professionals who do not fully understand the apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

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Diploma Apostille

March 29, 2020 by Leave a Comment

Do you need to apostille your diploma?

If you are planning to work or continue your education in a foreign country, you will need to apostille your diploma and your FBI background check.  In this article, we will focus on how to apostille your diploma.

In order to apostille your diploma, it must be signed and notarized by the Registrar.  The notary will need to meet with the Registrar at the University, College, Trade School, or High School.

We can apostille the following diplomas:

  • Master’s Diploma
  • Bachelor’s Diploma
  • College Diploma
  • High School Diploma
  • GED Diploma

The most popular countries we can apostille and legalize diplomas are for:

Step #1: The first step is to contact the Registrar at the school and inform the Registrar that you will need the original or a color copy of your diploma to be signed and notarized.  The Registrar with either ask for you to mail in the original or email a color copy. Some schools may request that you purchase a new diploma. If the school does not have a notary on staff, a traveling notary can visit the school and meet with the Registrar.  You can search online and arrange for a local traveling notary service near the school.  Most notaries are unfamiliar with authenticating a diploma for another country so it’s best to leave the apostille process to us.  The notary must follow the proper notarial laws of their State and include the correct notarial wording.

Typically, a diploma can be notarized in several ways:

  1. The Registrar attests to the diploma with a written or typed statement and the notary witnesses the signature of the Registrar.  For example: “I, Jane Doe, Registrar of ACME University, certify that this is a true and original copy of John Walters Master’s diploma”.  In most cases, the notarization is performed on the back of the diploma to allow space for the statement, Registrar’s signature, and the notarization.
  2. The second and less frequent option is for the school to draft a signed and notarized University letterhead with a statement and signature of the Registrar including the notaries seal, signature, and notarial wording.

Please be sure to contact our office as some countries will request the original diploma to be notarized rather than a color copy.  For example, Qatar will request the original diploma to be signed and notarized.

Step #2: The second step is to mail in your notarized diploma with our completed order forms to our office.  We have created an order form and credit card authorization form for every US State.

Obtaining an apostille can be complicated and time-consuming. Don’t leave this process to untrained employees or non-professionals who do not fully understand the apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

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Car Title Apostille

March 24, 2020 by Leave a Comment

Are you searching for information on how to apostille a car title from the United States?

We can apostille car titles issued from all 50 States and the District of Columbia.  In order to apostille your car title, it must be signed and notarized.

Has your car been stolen and recovered in another country?  Have you sold your car to a buyer in a foreign country?  Are you moving to another country and want to take your car with you?  Are you a foreign buyer and have purchased a car from the United States?

The most common vehicle titles we can apostille are:

  • Car Titles
  • Truck Titles
  • Motorcycle Titles

The process is the same whether you are obtaining an apostille on a car title, truck title, or motorcycle title.

Note: In order to obtain an apostille on your car’s title, it must be signed and notarized. Below, we have provided step-by-step instructions on how to notarize your vehicle’s title depending on the situation.

Selling Your Car: If you are selling your vehicle to an international buyer, all you need to do is meet with a local notary public and have your vehicles original title signed and notarized.  Please be sure to complete the transfer of title form completely to avoid any delays or additional costs.

Vehicle Stolen & Recovered: If your vehicle has been stolen and recovered in a foreign country, go ahead and make a color copy of your title and meet with a local notary public.  You will need to attest that you are the owner of the recovered vehicle and that the color copy is a true copy of the original document in your possession.   This is basically a sworn affidavit.  Some states may call this document “Copy Certification by Document Custodian.”

You can use the following example wording:
“I certify that I am the owner of the vehicle recovered in Mexico and that this is a true color copy of the original title in my possession.”

Exporting Your Car: Are you relocating to another country?  Go ahead and make a color copy of your title and meet with a local notary public.  You will need to attest that the color copy is a true copy of the original.  This is basically a sworn affidavit.

You can use the following example wording:
“I certify that I am the owner of this vehicle and that this is a true color copy of the original title in my possession.  My intention is to export my vehicle to Italy because I will be moving there.”

Are you currently outside of the U.S. and you are a U.S. Citizen?  Please visit the closest U.S. Embassy to meet with a notary there.  Please contact the Embassy before as most notarization are by appointment only.

Obtaining an apostille can be complicated and time-consuming. Don’t leave this process to untrained employees or non-professionals who do not fully understand the apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

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Power of Attorney Apostille

March 6, 2020 by Leave a Comment

An apostille on a power of attorney allows you to conduct business in a foreign country without having to travel there.  For example, if you need to sell a property in Mexico and you are located in the U.S.,  a signed and notarized power of attorney with an apostille is just the same as going to Mexico.

In order to apostille a power of attorney, you must mail in the original signed and notarized copy to our office for processing.  A power of attorney can only be authenticated from the State the documents were notarized in. The notary must be commissioned and use proper notarial wording for their State.

For example, if your power of attorney was signed and notarized in the State of New York, the State of New York is the only State that can issue the apostille.  Another example is if your power of attorney was signed and notarized in the State of Texas, then only the State of Texas can issue the apostille.

Beware of web-sites that ask you to upload your documents! Only original notarized documents can receive an apostille form the Secretary of State.

Some States require a notarized document to also be authenticated by the County Clerk.  These States include: Hawaii, Kentucky, Maryland, New York, and Tennessee.

We recommend that your power of attorney be prepared by a professional from the Country requesting it. For example, if the Country of Mexico is requesting a signed and notarized power of attorney, we recommend that an attorney or paralegal in Mexico prepare your document both in English and Spanish.  Some US States will not apostille a document written in a foreign language.  In order to avoid this, we recommend your documents to be written in both languages; English on the left and Spanish on the right divided vertically.

If you are located outside of the USA and need to have your signed power of attorney authenticated for a country other than the USA, you can contact the local U.S. Embassy or U.S. Consulate office and meet with a U.S. Federal notary.  Once notarized, you can then mail in this document to our Washington DC apostille office for processing.

Obtaining an apostille can be complicated and time-consuming. Don’t leave this process to untrained employees or non-professionals who do not fully understand the apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

 

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FBI Background Check Apostille

March 1, 2020 by Leave a Comment

Do you need to apostille your FBI background check?

At USA Apostille, Inc., we take the guesswork out of getting an apostille on your documents.  Our trained and knowledgeable staff are available Monday – Saturday from 8am to 7pm to answer your questions and to provide you easy to follow step-by-step instructions.

Below are the most common reasons why another country would request an apostille on your FBI criminal background check:

  • Traveling / VISA
  • Retiring in Foreign Country
  • Dual Citizenship (Example: Italy / Spain)
  • Marriage/ Wedding
  • Teaching
  • Adoption
  • Studying Abroad
  • Inheritance
  • Purchasing Property
  • and more!

The first step is to contact an approved FBI Channeler to assist you in obtaining your FBI background check.  We can provide you a recommend list of FBI channelers when you contact our office and speak to one of our agents. You can also utilize the live chat feature during regular business hours.

If the FBI Channeler is unable to help, please contact the FBI directly. For example, if you are not a U.S. Citizen, you will nee to contact the FBI directly.  But, we do recommend that you contact the FBI Channeler first.

If you receive your FBI background check in a digital format (PDF copy), go ahead and e-mail it to us with the completed order form and payment.  If you receive your FBI background by regular mail (Hard copy), go ahead and mail it to our Washington DC office with our order forms (see below).  We can process a digital PDF copy or a hard copy.  It’s your choice.

Our order forms are currently being updated. Please email or call us for the most up to date information.

Download our order forms:
Washington, D.C. Apostille Order Form  (PDF File)
Washington, D.C. Apostille Credit Card Authorization Form  (PDF File)

We also recommend that you download the following forms:
Schedule of State and US Federal Government Fees  (PDF File)
Schedule of Embassy and Consulate Fees  (PDF File)
State Jurisdictions Forms  (PDF File)
Translation Request Form  (PDF File)

Below is an example of an FBI Background Check in a digital format (PDF Copy):

Below is an example of an FBI Background Check printed on tamper resistant paper.  If you try to make a copy of this document, it will read VOID or COPY.  Please be sure to mail in this document with our order forms to our Washington DC office.

Obtaining an apostille can be complicated and time-consuming. Don’t leave this process to untrained employees or non-professionals who do not fully understand the apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

 

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Certificate of Incumbency Apostille

January 27, 2020 by Leave a Comment

Do you need to apostille a Certificate of Incumbency?  Are you planning to conduct business in a country who is a member of the Hague Apostille Convention?

If you run a company in the U.S., you often need to make sure that certain employees, as officers of the company, have the ability to conduct business for the company in a foreign country.

A Certificate of Incumbency is a document that specifies individuals who are officers in a corporation.  A Certificate of Incumbency is an official corporate document usually issued by a corporation’s president or secretary. It lists the names and titles of all current officers within the company (for example, president, secretary, treasurer, etc), and includes a place for each officer to sign.  This document can also list the Directors of the company and shareholders.

Here is an example of a Certificate of Incumbency:

Before we can process this document, it must be signed and notarized.  Please be sure every signature is notarized.  If the signers are in different states, please contact our office so we can provide you the instructions, cost, estimated processing time, and the order forms.

If you have any questions, please call us:

Office Hours: 8am – 7pm Monday – Saturday
Customer Support: 1-888-810-4054
support@washingtondcapostille.com

Obtaining an apostille can be complicated and time-consuming. Don’t leave this process to untrained employees or non-professionals who do not fully understand the apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

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Marriage Certificate Apostille

January 18, 2020 by Leave a Comment

Did you get married in the US and need to apostille your Marriage Certificate?  Do you need to obtain dual citizenship or sell your interest in a property?

At USA Apostille, Inc., we take the guesswork out of obtaining an apostille on your marriage certificate.  We can apostille marriage certificates issued from all 50 States and the District of Columbia (Washington DC).

Common reasons why another country would request an apostille on a Marriage Certificate is:

  • Dual Citizenship
  • Death of Spouse
  • Interest & Ownership in Property
  • Inheritance
  • Moving to Another Country
  • Working in Another Country

In order to apostille your certificate, you must mail in the original or a certified copy issued by the County Clerk or State Registrar to our office with our order forms for processing.  Marriage certificates can only be authenticated from the State of origin.

For example, if your marriage certificate is from the State of Texas, the State of Texas is the only State that can issue a Texas apostille.  Another example is if your marriage certificate is from New York, only the State of New York can issue a New York apostille.

Note: Vital record documents cannot be color copied, emailed, notarized, or uploaded to any website.  Beware of web-sites that ask you to upload your documents! Only original documents can receive an apostille form the Secretary of State.

Obtaining an apostilles on your marriage certificate forms can be complicated and time consuming. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Our staff is available Monday-Saturday from 8am to 7pm to answer your questions and provide you easy to follow-step-by-step instructions.  Please call us at 1-888-810-4054 or email: support@washingtondcapostille.com

 

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IRS Apostille

January 1, 2020 by Leave a Comment

Do you need to apostille your IRS tax documents?

Certified copies of your tax returns issued by the Internal Revenue Service (IRS) can be processed through our Washington DC office.

Documents receive by 2 pm EST can be submitted the following business morning to the U.S. Department of State – Office of Authentications for the apostille.  The processing time is as fast as four business days plus FedEx overnight return shipping (Premier Service).  Our fees are as low as $75 for each apostille (Basic Service).

Common IRS documents we can apostille are:
– IRS Tax Returns for all years
– IRS Form 6166 (United States Residency Certification)
– W2 Wage and Tax Statement
– 1099 IRS Income Form

If you are sending in multi-year tax returns, please be sure to staple them separately as each year will require it’s own apostille.

Obtaining an apostilles on your IRS forms can be complicated and time consuming. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Our staff is available Monday-Saturday from 8am to 7pm to answer your questions and provide you easy to follow-step-by-step instructions.  Please call us at 1-888-810-4054 or email: support@washingtondcapostille.com

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Single Status Affidavit Apostille

December 20, 2019 by Leave a Comment

Do you need an apostille on a Single Status Affidavit?

Are you planning to get married in another country?  Do you also need to apostille your birth certificate, divorce decree, and FBI background check apostille?

If you are planning to get married in another country who is a member of the Hague Apostille Convention, you will be asked to apostille a document called a Single Status Affidavit.  In some countries, you may also be required to provide this documentation for employment.

Some countries may also refer to this document as:

No Record of Marriage
Certificate of Freedom to Marry
Certificate of No Impediment for Marriage
Certificate of No Record – Marriage
Affidavit of Single Status
Affidavit of Marriageability
Certificate of No Public Record

If the County Clerk is unable to provide you one, you can write your own.  Please be sure the country requesting it will accept your single status affidavit before you mail in the singed and notarized affidavit to our office.  Here is an example of a single status affidavit.

The first step is to contact the local County Clerk’s office to request a document that states you are currently not married (AKA: Single Status).  Some County Clerk offices may refer to this document as a “no record of marriage” instead of a “single status”.  Most all County Clerk offices can provide you this document so please be sure to speak to a supervisor if you are told otherwise.  A document issued from the County Clerk’s office does not require notarization.

If the County Clerk is unable to assist you and you are in the United States, you can use the sample above to write your own single status affidavit.  Basically, you are writing a sworn statement stating that you are currently not married to another person in the United States.  Be sure to have this document signed and notarized before you mail it in to our office. You should also check with the people requesting your single status if they will accept a sworn affidavit directly from you.

If you are outside of the United States, the local US Embassy or US Consulate office should be able to assist you in completing a single status and also having it signed and notarized.  Because you will be visiting  U.S. Federal Government office, this document can then only be apostilled through our Washington DC apostille office.

Here is an example of  US Embassy or US Consulate Single Status Affidavit:

 

Obtaining an apostilles on your single status affidavit can be complicated and time consuming. Don’t leave this process to untrained employees or non-professionals who do not fully understand the Apostille process and the unique requirements of certain countries. Your paperwork could be rejected costing you time and money. Don’t let this happen to you!

Our staff is available Monday-Saturday from 8am to 7pm to answer your questions and provide you easy to follow-step-by-step instructions.  Please call us at 1-888-810-4054 or email: support@washingtondcapostille.com

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